Velocevent Privacy and Cookies Policy

Privacy and Cookie Policy

Date of Last Revision: November 1, 2018

This Privacy Policy covers information we collect from users, including but not limited to attendees and event planners, and visitors of our Website and associated mobile applications (together referred to as “Application”) . By accessing the Application and/or using any of the Services (together referred to as “Platform”), or otherwise agreeing to this Privacy Policy, you are consenting to the collection, use, disclosure and other handling of your personal information as described below.

You further agree to the terms contained in this Privacy Policy and any documents incorporated by reference, whether you are registered with the Platform as an Event Planner or simply logon as an attendee. It is essential that you agree to the way we collect and process personal information collected on the Platform before you start to use the Platform.

Our Privacy Policy is a legal statement that explains how we may collect information from you, how we may distribute your information to others, and how you can limit our sharing of your information.

Computer Architechs International Corporation (“CAI”, "us", "we", or "our") operates the Platform and will be the “controller”, as defined in the Directive and the GDPR.

Information we collect

The information may be divided into the following general categories:

1. Information you provide to us

When you access the Platform or communicate with us, we may ask you to voluntarily provide us certain information that helps facilitate your use of the Platform and helps us stay compliant with our Legal obligations.

1.1 Personal Information

We may ask you to voluntarily provide us certain information that can personally identify you or could be used to personally identify you (“Personal Information”). Personal Information includes (but is not limited to) the following categories of information: gender, first and last name , zip/postal code, physical address, contact phone number, email, other contact information and/or other relevant data as required or considered necessary by us. Questions or comments submitted by visitors may also be regarded as Personal Information. Other additional information such as your address and phone number may be requested to identify you and others when using certain features on our Platform.

1.2 Communications with us and other Members

When you communicate with us or use the Platform to communicate with other Users, we collect information about your communication and any information you choose to provide. We collect this information for the purposes of maintaining safety, ensuring quality, and optimizing our services.

1.3 Order/Credit Information

Whenh Event Planners subscribe to our Platform, we may ask you to provide us with certain information that will help us to process the order. Information may include, but is not limited to, your name, company name, address, email address, phone number(s).

2. Information which we automatically collect

When you access the Platform, we may automatically collect certain information that helps facilitate your use of the Platform and helps us stay compliant with our Legal obligations.

2.1 Non-Personal Information

We may additionally collect and track Non-Personal Information about your use of the Platform including but not limited to the domain name, how much time you have spent on our service, the Internet Protocol (IP) address associated with your computer, operating system and platform, transaction history, pages viewed, information searched for or requested for and other relevant statistics. We will use this information for the purposes of improving the performance and operations of our Platform. If you send us a message, this message can be stored to process it, to compile statistical information, to improve our services and support, or to get in touch with you.

3. Information We Collect from Third Parties

When you access the Application of a third party or avail the services of a third party, we may collect certain information from the third-party that help us facilitate your use of the Platform and helps us stay compliant with our legal obligations. We do not control, supervise or respond to how the third parties providing your information process your personal data. In addition, any information request regarding the disclosure of your personal information to us should be directed to such third parties.

3.1 Use through third parties

If you access our or use our Platform or its certain features through third-parties or vice-versa , we may receive information from such third parties including but not limited to your public profiles, email and friends list.

3.2 Billing Information

When an Event Planner makes a payment through our Platform, your payment information is processed by a payment processing partner. With your payment authorization, they may collect provided payment information necessary to process your payment. The associated partner may use and store information it collects through its payment processor; which is governed by its applicable terms of service and privacy policy. We may receive certain information from the associated payment processor which will help us facilitate your order/payment and your use of the Platform.

How we use the Information

We use the personally identifiable information you provided to us along with automatically collected information we receive to facilitate and optimize your use of the platform. This is conducted by us through, but not limited to customization, application development, maintaining a safe environment and compliance to our legal obligation.

1. Facilitate your use of the Platform

We use the information we collect about you to establish your information and provide services; provide customized content to you; communicate with you through email and phone, send you emails to inform you about our new products, services and offers; promotional messages and web analytics data, provide feedback to third party businesses; and take action regarding unlawful or harmful activities. You may opt out of the promotional emails anytime by intimating us of your preferences.

2. Promote and Customize the Platform

We may use your email address or phone number (if provided) to contact you regarding any changes to the Platform; system maintenance and outage issues; account issues; or otherwise to troubleshoot problems. We may also send you information about related services and selected third party information.

If you choose to use this Platform you also consent for us to pass on information about you as an individual or company to third parties who may then occasionally send communications to you to provide information, offers and products that may be of interest to you.

3. Creating a Safer Platform

We may limit or restrict your use of our Platform and its associated features in response to possible signs of abuse. We may remove content, under our own discretion, that may be illegal or we may deem as inappropriate. As a result of these actions, we may further suspend or disable your account due to violations against our preset Terms and Conditions and/or Privacy Policy.

4. Disclaimer

We do not sell, rent or trade your personal information to third parties for marketing purposes. This does not include passing on your personal information to trusted third parties who aim to assist us in operating our Platform, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. Non-personal identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Disclosure of your Information

We may disclose your information to third parties; as stated below, which helps us facilitate your use of the Platform and helps us comply with our legal obligations. By using this Platform, you hereby give us the permission to disclose your information as per the terms of this policy. We will never sell your personal information, or pass it to third parties for marketing purposes without your permission.

1. Business Transactions

We may disclose your personal information if we are approached by a potential buyer of our business, if we are required to do so by law or in good-faith believing such action is necessary to comply with the law. In case of a sale of assets, a bankruptcy, or an insolvency event, then we may sell, transfer or share some or all of our assets, including your information to another party. In this event, we will notify you before your personal information is transferred and/or becomes subject to a different privacy policy.

2. Legal Obligations

We will disclose your personal Information where required to do so by law, under a subpoena, or if we believe that such action is necessary to comply with the law. We may also disclose personal information to protect the security or integrity of our service on reasonable requests from law enforcement agencies.

3. Data Processor

We may disclose your personal information with associated third parties such as our subcontractors or our service providers who act on our behalf. We may also use a third-party data processor to process your information on our behalf. They may be identified as follows:

3.1 Service Providers

We may employ third party companies and/or individuals to facilitate our services, to provide the Platform on our behalf, to perform Platform-related services, or to assist us in analyzing how our Platofrm is used. These third parties will have access to your personal information for the sole purpose of performing these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

3.2 Communications

We may use your personal information to contact or inform you with newsletters, promotional materials and/or other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any of the emails we have sent.

3.3 Analytics Information

In addition, we collect, monitor and analyze information in order to increase our Platform's functionality and we may use third party services, including but not limited to, Google Analytics. Please go through these third party service provider’s privacy policies which addresses how they use such information.

Other Important Information

1. Retention Period

The information collected namely personal information, log data, analytical information, location information and other information as stated in this policy will be retained by CAI for the period wherein the data is essential for achieving the purpose of data processing.

2. Links to other Websites

This privacy policy applies to our Platform. The Platform may contain links to other Websites over which we have no control over and thus not responsible for. These Websites may have their own policies regarding privacy which may be different than ours. We are not responsible for the privacy policies or practices of other Websites which you access from this Platform. If you choose to visit an individual, a business, or advertiser’s Website by “clicking on,” or subsequently redirected to a third party link located on our Platform, you will be directed to that third party’s Website and subject to their terms & agreement and privacy policy. When we link a Website or present an advertisement, it is not an endorsement, authorization or representation of our affiliation with that third party, nor is it an endorsement of any such third party’s privacy security policies or practices.

If you access the stated linked Websites, you do so at your own risk. It is best practice to check the privacy policies, if available, of those individual Websites to see how the operators of those third-party Websites will disclose or use your personal information. The information you choose to provide to or that is collected by these third parties is not covered by our privacy policy.

3. Access/Accuracy

We aim to maintain accuracy of the personal information which you provide us at all times and, if you seek to update or correct such Information for any reason, please update this directly yourself or send updates/corrections to us at update_request@velocevent.com. CAI aims to take all reasonable efforts to incorporate such changes to your Personal Information within a reasonable period of time.

4. Children's Privacy

Protecting the privacy of every minor is equally important to us. The Platform is not structured to attract minor children less than eighteen (18) years and you hereby acknowledge that you are above the age of eighteen (18) years while accessing the Platform.

3. Governing Law

This privacy policy has been construed in accordance with and shall be governed by the laws prevalent in the State of California, United States of America.

Cookie Policy

1. Cookie Policy

This Application uses cookies to enhance the user’s experience while visiting the Application. Where applicable, this Application uses a cookie control system allowing the user to choose whether to allow the use of cookies on their computer / device on their first visit. This complies with recent legislation requirements for Applications to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.

The cookies in use can be categorized as follows:

1.1. Analytical cookies

Analytical cookies anonymously remember your computer or mobile device when you visit our Application. They keep track of browsing patterns and build up a profile of how our readers use the Application. We might use the given information to display relevant advertisements to you on our Applications.

1.2. Product cookies

Product cookies help us to make our Application work as efficiently as possible such as remembering your registration and login details and remembering your settings preferences.

1.3. Third party cookies

Third party cookies such as advertising and analytics cookies are placed by or on behalf of independent advertisers who are advertising on our Application. These cookies may be placed within the advertisement and elsewhere on our Application. They are anonymous and cannot identify individuals. They are used for statistical analysis by allowing the advertiser to count how many people have seen their advertisement or have seen it more than once. They might also allow the advertiser to tailor advertising to you when you visit other Applications. We have no access to third party cookies and third party organizations have no access to ours. The third party organizations that place cookies have their own strict privacy policies.

2. Disabling Cookies

If you would like to restrict the use of cookies, you can control this function in your internet browser. Links to steps on how to do this for the most popular Internet browsers are provided below for your convenience. We are not liable for any information provided on these third party Websites.

2.1 Internet Explorer

Link: http://windows.microsoft.com/en-GB/windows7/Block-enable-or-allow-cookies

2.2 Google Chrome

Link: https://support.google.com/chrome/bin/answer.py?hl=en-GB &answer=95647&p=cpn_cookies

2.3 Mozilla Firefox

Link: http://support.mozilla.org/en-US/kb/Blocking%20cookies

2.4 Apple Safari

Link: http://docs.info.apple.com/article.html?artnum=32467

Data Subject’s Rights

GDPR, to which we adhere to in its entirety, provides for rights of the Data Subject. You, as the Data Subject, have a right to require information about your data being processed and correction of any incorrect data. You also have the right to lodge a complaint with a supervisory authority, right of Data Erasure, Data Portability and Right to Access subject to the provisions of GDPR. The information, within the meaning of this clause, shall be provided free of charge unless the request is “manifestly unfounded or excessive”.

Updates to Privacy Policy

We reserve the right to modify this privacy policy at any time. All changes made to this privacy policy will be posted on our Platform, as a blog post, by email, or through any method we determine. The most recent privacy policy will be posted first and will be identified at the top of this privacy policy page by its effective date.

Please review the changes carefully. If you disagree with the privacy policy, you must stop using this Platform all together.

Contact Us

If you have any questions about this Privacy Policy or for exercising the right of Data Erasure, Data Portability and Right to Access subject to the provisions of GDPR, please feel free to contact us at policies@velocevent.com.